Get Started with the Web Vault

Category: Getting Started
On this page:

    The PassageWay Web Vault provides the richest PassageWay experience for personal users and Organizations. Lots of important functions, like setting up Two-step Login or administering an Organization, can only be done from the Web Vault.

    Your Web Vault is accessible from any modern web browser by navigating to companyname.passageway.id.

    The PassageWay Web Vault
    The PassageWay Web Vault

    When your first log in to your Web Vault, you’ll land on the My Vault view. This space will list all your Vault items, including Logins, Cards, Identities, and Secure Notes. To learn about these different types of items, see Vault Items.

    First Steps

    In the above screenshot, your My Vault view is showing All Items. The Filters column on the left-hand side of the Vault can help you use Favorites and Folders to organize your Vault so that you can quickly find whatever you’re looking for.

    Let’s start by setting up a new Folder and adding a new Login item to it:

    Create a Folder

    To create a folder:

    1. Select the plus icon next to the Folders section in your Filters column.

    2. Enter a Name (e.g. Social Media Logins) for your folder and select Save.

      Tip

      For added organizational prowess, you can nest folders inside other folders. To learn how, see Folders.

    Add a Login

    To add a new Login item:

    1. Select the Add Item button near the top-right of your Vault.
    2. Make sure that Login is selected from the type dropdown (if you’re adding a Card, Identity, or Secure Note instead, select that type).
    3. Enter a Name for the item. Names are used to help you easily identify an item in your Vault, so give it a recognizable one (e.g. My Twitter Login).
    4. Enter your Username and Password for the Login item. For now, enter your existing password, we’ll help you replace it with a stronger password later.

    5. We always recommend adding something to the URI 1 field so that you can auto-fill your Login from your mobile app or browser extension.

      For most Login items, this should be the URL a webpage (e.g. https://twitter.com/login). If you don’t know what URL to use, navigate to the website’s login screen and copy it from your address bar.

      Finding a URI
      Finding a URI

    6. From the Folder dropdown menu, select the name of the Folder you want to add this item to (e.g. the Social Media Logins folder we created earlier).

      Select the Favorite icon in the bottom-right of this panel if you want to add this item to your Favorites. The icon will fill-in ( → ) when it’s marked as a Favorite.

    7. Nice work! Select the Save button to finish adding this item.

    Generate a Strong Password

    Now that a new Login item is saved in your Vault, you can beef up its security by replacing the existing password with a stronger one:

    1. In your PassageWay Vault, click on the item you want to secure to view its information.

    2. In a new tab or window, open the corresponding website and login to your account.

      Tip

      If you entered something in the URI 1 field, click the Launch icon to open it directly from your Vault!

    3. On that website, navigate to the area where you can Change your password.

      Typically, you can find this in a Your Account, Security, Sign in Settings, or Login Settings section.

    4. Most websites will require you to enter your Current password first. Tab back over to your PassageWay Vault and click the Copy icon next to the Password field. Then, tab back over to the website and paste it in the Current password field.

      You might have the old password memorized, but it’s a good idea to get in the habit of copying and pasting your password since this is primarily how you’ll be logging in to websites once your password is replaced with a stronger one.

    5. Tab back over to your PassageWay Vault and click the Generate icon next to the Password field. You’ll be asked whether you want to overwrite the current password, so click Yes to proceed.

      This will replace your Password value with a randomly generated strong password. Moving from a password like Fido1234 to X@Ln@x9J@&u@5n##B can stop a would-be hacker in their tracks.

    6. Copy your new password with the same Copy icon you used earlier, and hit the Save button.

      Tip

      Don’t worry about overwriting your existing password! If something goes wrong, PassageWay maintains a Password History of the last 5 passwords for every Login item:

    7. Tab back over to the other website, and paste your strong password in the New Password and Confirm new password fields.
    8. Once you Save the password change, you’re finished!

    Import Your Data

    Do you have usernames and passwords saved somewhere else, for instance in a web browser like Google Chrome or another password manager like LastPass?

    Good news! In your Web Vault, you can import credentials to PassageWay in-bulk rather than having to manually create a new item for each. To learn how, use our guide on Importing Data to your Vault.

    Setup Two-step Login

    Besides using a really good Master Password, using Two-step Login is the best measure you can take to protect your Vault. Two-step Login requires that you verify your identity upon logging in to your account using an additional “token”, typically retrieved from a different device.

    There are many available methods for Two-step Login, but the recommended method for a PassageWay account is using a mobile device authenticator app like Authy:

    1. Download Authy on your mobile device.
    2. In your PassageWay Web Vault, navigate to the Settings tab from the top navigation bar.
    3. From the left-side Settings menu, select Two-step Login.

    4. Locate the Authenticator App option and select the Manage button:

      Select the Manage Button
      Select the Manage Button

      You’ll be prompted to enter your PassageWay Master Password to continue.

    5. On your mobile device, open Authy and tap the Add Account button.
    6. Scan the QR code located in your Web Vault using Authy. Once scanned, Authy will display a 6-digit verification code.
    7. Enter the 6-digit verification code in the dialog box in your Web Vault, and select the Enable button.

    8. Select the Close button to return to the Two-step Login screen, and select the View Recovery Code button.

      Your Two-step Login Recovery code can be used in the event that you lose your mobile device. This is a critical step to ensure you don’t ever get locked out of your Vault, so don’t skip it!

    9. Enter your Master Password and select the Continue button to get your Recovery Code.

      Example Recovery Code
      Example Recovery Code

    Save your Recovery Code in the way that makes the most sense for you. Believe it or not, printing your Recovery Code and keeping it somewhere safe is one of the best ways to make that the code isn’t vulnerable to theft or inadvertent deletion.

    Start an Organization

    Do you need to share passwords or other Vault items with your friends, family, team, or entire business?

    PassageWay Organizations let you do just that. We recommend trying out the functionality of password-sharing from Organizations by starting a free 2-person Organization. To learn how, see Get Started with an Organization.

    Once you’ve tested an Organization, check out our PassageWay Plans and Pricing page to learn about the different Paid Organizations you might consider.

    tutorial, getting started, web vault